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Your employee handbook shows how you want your employees to be treated and how you expect them to interact. It also states your company’s brand and culture and helps you attract, engage, and retain top talent. Make sure you have a current layout of expectations in these five areas regarding how you’ll run your business.

Department Descriptions

Describe the main purpose and functions of each department. For your accounting department, you may want to include processing payments, paying employees and bills on time, preparing financial reports, and putting financial controls in place to avoid errors, fraud, or theft. Depending on your business, you may want to go into subcategories such as inventory control and tracking, or government forms and tax filings. Defining each department’s responsibilities ensures each function is performed efficiently and effectively to avoid financial or legal issues down the road.

Company Directory

Have a current directory so colleagues can reach out to each other as needed. Organize your employees by department. List each name, job title, phone number, and email for quick access to needed information. Knowing who to contact for questions helps employees get their work done faster and perform to the best of their ability. Helping co-workers strengthen work relationships, improves departmental output, and increases your company’s bottom line.

Company Policies

Establish your company’s rules of conduct, including employer and employee responsibilities. These policies and procedures will protect your workers’ rights as well as your business interests. Ensure you cover employee conduct, attendance, dress code, privacy, and other areas related to your terms and conditions of employment. Make it clear you are an Equal Opportunity Employer through your anti-discrimination and affirmative action policies.

Departmental Policies

Clarify departmental policies and procedures so your workers can run your business independently. Ensure each department’s responsibilities and goals are easy to understand and fulfill. Spell out by job title exactly who in each department is responsible for each task to ensure that job is completed on time. Ensure your policies align with your business’s goals and plans, reflect company culture, and are flexible. Double-check procedures are clear, concise, factual, and abide by the related policy. Detail every step in carrying out each task. Include guidelines on how to achieve desired results. Reference links or related documents and forms needing completion when following each procedure.

Benefits

Clearly explain compensation and benefits for employees. Outline required deductions for federal and state taxes and Social Security along with voluntary deductions for health insurance, retirement plans, and wellness programs. Outline your legal obligations for overtime pay, pay schedules, leave performance reviews, salary increases, timekeeping records, breaks, bonuses, and severance packages. Ensure your employees clearly understand everything or ask questions for clarification.

Updating your employee handbook annually ensures your company’s policies and procedures are compliant with always-changing local, state, and federal laws, and helps you keep the most talented professionals working for you. For additional assistance in recruiting top talent, reach out to Trimble and Associates today.Let-the-experts-at-Trimble-Associates-help-you-find-the-perfect-match

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